Register Team with WTYBL using the Online Coach Portal- OPENING 6/22

Registration: Coaches

1. Register the team on COACH PORTAL (beginning 6/22).
2. Receive a TEAM CODE on the portal.
3. Send the TEAM CODE to players so they can register individually.
4. Pay the Team Fee on the portal.

Registration: Players

1. Receive a TEAM CODE from your coach.
2. Register in the Player Portal to be placed on the roster.

New to USSSA: If this is the first time registering a team with USSSA, you will need to set up as a manager first. Here’s a link: https://www.usssa.com/how-to-create.  Once you do this, you will be directed to complete your annual background check.

Once that clears, you will be able to add assistant coaches, who must also do their background checks.

Already set up with USSSA: If you have registered a team with USSSA but haven’t registered a team for the 2026 season (8/1/2025-7/31/2026), log in using your ID and password. If you can’t remember that info, email victor.falvey@usssa.com with the team name, age, and year you registered, and we will get you the login.

LOGIN PAGE:  https://www.usssa.com/login. Once you do this, you will be directed to complete your annual background check. Once that clears, you will be able to add assistant coaches, who must also do their background check. 

After creating a team and passing your background check, you can log in and enter all of your players and assistant coaches (All assistant coaches have to be listed on your USSSA roster and pass the same background check. Please don’t get in a situation where a coach isn’t cleared, as it could get you suspended by the national office. This takes time and requires parents to complete the online acceptance and waiver, so don’t put it off until the last minute.

Make sure to list the player’s name and D.O.B. as it appears on their birth certificate, BUT ONLY USE FIRST & LAST NAME. You will also need the parents’ names, phone numbers, and email addresses so they can receive the link to accept and sign the USSSA waiver. When adding players, it will probably ask for the players’ and parents’ mailing addresses, but it’s not required.

Once all players are listed on the printable roster as approved, export and upload to WTYBL (see step #5). If you have any roster issues, email Victor.Falvey@USSSA.com and cc baseball@kidsinc.org, and make sure to include all of these: Team name, Age, and USSSA registration #.

No team can practice or have any other team event before purchasing a policy. No team will be allowed to participate in any game/event without a policy. You will need to log in to your USSSA team site. Once there, you should see your 2026 team. Click on that, and then you’ll see a place to purchase team insurance.

Upload proof of team insurance to WTYBL (see step #5)

IMPORTANT: If you think your policy is still good from fall and it’s still prompting you to purchase insurance, please get in touch with USSSA Ins by email at USSSA@EPICBROKERS.COM  or Insurance@USSSA.com. They’ll need your team name and registration number. Also, if you’ve changed your team name or it doesn’t match the age and team name on the certificate of insurance, you’ll need to contact them to update it. 

Upload copies of the USSSA roster and team insurance to WTYBL using the TEAM ROSTER form.

Payment Options:

1. Online- Coach Portal
2. Pay in person with cash or card:
   Kids, Inc. WareHouse 2201 SE 27th Ave.
   Amarillo
3. Pay by phone with card: Call 806-376-5936

All players must register and complete a waiver through Kids, Inc./WTYBL.

Coaches: Send the PLAYER REGISTRATION link + TEAM CODE to your players’ parents.

*Once schedules are finalized, missed games will result in a forfeit unless your opponent can accommodate a change and an open slot is available.

1. Review potential conflicts with parents, including school testing, school or church events, and tournaments (local and travel).
2. List all conflicts on this form. Early games will still be played during testing weeks, as players will return home in time.
3. If conflicts arise after submission, email updates to baseball@kidsinc.org as soon as possible. You will receive a confirmation reply marked “Received.” If you do not receive a reply within 24 hours, please resend the email and call the office to confirm receipt. 
4. *If games have to be rescheduled during the season, we refer to the submitted  blackout form.
5. Remember, teams may play with eight players and may borrow from other league teams per league rules.

All teams should keep a notebook and carry it with the team at all times. Here are some things that should be in this notebook. If you do this, you’ll have no problems playing locally or out of town.

See TEAM NOTEBOOK list on this page.